Controlling Costs for Salesforce Backup and Restore

You know the importance of protecting your organization’s critical Salesforce data and ensuring business continuity through a sound backup and restore strategy. However, the costs associated with Salesforce backup and restore solutions can be substantial if not properly managed. In this article, we will explore cost considerations around Salesforce backup and restore to help you make informed decisions that balance data protection needs with budget realities. By understanding the pricing models of leading solutions, estimating backup storage needs, and considering discounts for non-profits and government entities, you will be equipped to control costs while still safeguarding your Salesforce data. With some careful analysis and planning, you can implement an affordable Salesforce backup and restore strategy that meets your organization’s unique requirements.

Understanding Salesforce Backup and Restore Costs

Data Storage

Storing Salesforce backup data requires allocating secure data storage, whether on-premises or in the cloud. You’ll need to budget for and purchase sufficient storage capacity to hold full and incremental backups for your chosen retention period. Cloud storage options like AWS S3 and Azure Blob storage typically charge per GB of data stored per month.

Licenses and Service Fees

In addition to storage fees, you’ll need to budget for any licenses required for your backup solution as well as ongoing support and maintenance costs. Some backup solutions charge per Salesforce user or per org, while others charge a flat fee. You’ll also want to consider implementation and training fees if leveraging a third-party backup vendor.

Backup Frequency

The frequency with which you perform full and incremental backups also impacts costs. More frequent backups require more storage and bandwidth and may increase license fees for some solutions. You’ll need to balance business needs for backup frequency with cost.

Data Restores

 Data restores consume storage, bandwidth, and human resources. The time required to restore data depends on the amount of data to restore and your restore method. Be sure to account for the costs of testing and performing restores to ensure your backup solution is working as intended and to prepare in the event of a real emergency.

Opportunity Costs

There are also indirect costs to consider with any backup and recovery strategy. The time and resources spent implementing, managing, and maintaining your solution equates to opportunity cost that could be spent on other initiatives. An ideal solution minimizes overhead while still meeting your business needs for data protection. Outsourcing management of backups to a reputable vendor is one way many organizations reduce opportunity costs.

Reducing Expensive Data Loss

Prioritize Critical Data

To minimize data loss risks, first identify and prioritize your most critical Salesforce data. This includes information that would cause major disruption if lost, such as customer accounts,  files, and metadata. By focusing backup and recovery efforts on high-priority data, you can achieve significant cost savings.

Choosing the Right Salesforce Backup Solution to Control Costs

When determining a backup solution for your Salesforce data, cost is an important consideration. IT admins need to find an option that provides comprehensive protection of critical data within budget.

Third-Party Backup Solutions

Third-party solutions provide more robust options for controlling costs. Look for a solution that offers:

  • Customizable backup schedules: Choose how often full and incremental backups run to balance protection and budget. More frequent backups incur higher costs.
  • Partial backups: Only back up data that has changed since the last backup to save money. There’s no need to re-backup unchanged data.
  • Long-term retention: Keep more backups for a longer time in case you need to restore older data. However, storing backups for too long can increase costs. Establish a retention policy that meets your business needs at a reasonable price.
  • Secure and affordable storage: Backups should be stored securely off-site in a separate geographic location. Compare storage options and providers to find one that guarantees security and availability at the lowest cost.
  • Simple pricing: Look for solutions with pricing that are simple to understand, with no hidden fees or overly complex licensing structures. Open, transparent pricing helps ensure you only pay for what you need.

By carefully evaluating the features and pricing of different backup solutions, you can find an option to protect your Salesforce data without overspending. Controlling costs for backup and restore is key to maximizing the value of your investment in a solution. With the right product and strategy, you can achieve comprehensive data protection for your business at a price your budget will love.

Best Practices for Cost-Effective Salesforce Backups

To control costs for Salesforce data protection, there are several best practices you can implement.

Automate and Schedule Backups

 Instead of relying on manual backups, which often consume significant IT resources, implementing an automated backup system is a smarter approach. By setting up your backups to run automatically at scheduled times—preferably during periods of low system usage—you can ensure they don’t interfere with your organization’s operational peak hours.

This automation helps reduce the labor and time typically required for manual backups, streamlining the entire process. It allows your IT team to focus on more critical tasks while still maintaining the security and integrity of your Salesforce data.

Choose Incremental Over Full Backups

Full backups contain all data, while incremental backups only contain data that has changed since the last backup. Using incremental backups reduces the amount of data stored and lowers costs.

 Deduplicate Backup Data

Deduplication removes redundant data, storing only one copy of repetitive data. Using compression and deduplication together can significantly minimize backup storage costs.

Store Backups in the Cloud

Cloud storage services like Azure offer a scalable, pay-as-you-go model that is often more cost-effective than maintaining physical storage infrastructure. Cloud storage also provides geographic redundancy, ensuring backups remain available even in the event of a local disaster.

Monitor and Optimize

Continuously monitor your Salesforce backup costs and look for ways to optimize. You may find that tweaking your backup schedule, retention policy, or storage settings can yield meaningful cost savings over time while still meeting your business needs. With regular oversight and refinement, you can keep costs for Salesforce data protection under control.

FAQs on Controlling Costs for Salesforce Backup and Restore

How much does Salesforce data backup and restore cost?

The costs for backing up and restoring your Salesforce data depend on several factors, that could include:

  • The amount of data (number of objects, records, and file storage used) in your Salesforce org that needs to be protected. More data equals higher costs.
  • Data retention requirements. Keeping data backups for months or years in case of an event will cost more than short-term retention.
  • Whether you use Salesforce native backup tools or a third-party data protection solution. Third-party solutions often provide more robust features at a lower cost.

How can I reduce the costs of protecting my Salesforce data?

Some options to help control costs include:

  • Back up only critical data and objects. Identify what data is essential for business continuity and focus protection there.
  • Use incremental backups. After an initial full backup, subsequent backups only capture changes which reduces storage needs and costs.
  • Keep backups for the minimum required retention period. Only keep backups as long as mandated by internal policies or industry regulations. Delete older backups when allowed.
  • Choose a cost-effective third-party solution. consider a dedicated data protection solution designed specifically for Salesforce. They provide more features for less cost.
  • Negotiate with your vendor. If using a third-party solution, you may be able to get a discount by committing to an annual contract or multi-year deal. You can also ask about promotional offers and bundles that include additional services.
  • Delete unused files and stale data. Regularly review your Salesforce storage usage and delete anything unused to minimize the amount of data needing protection. Less data means lower costs.

Can I perform Salesforce data backup and restore myself?

Backup and restore requires specialized expertise and software to be done properly without disrupting operations or risking data loss. It is best left to a dedicated third-party solution with experience protecting Salesforce data. They have the tools, knowledge, and support to keep your data safe in a cost-effective manner.


As cloud data grows exponentially, so do associated risks and costs. With Salesforce at the core of your business, a comprehensive yet cost-effective backup and restore plan is critical. By optimizing licenses, leveraging native tools, and deploying third-party solutions strategically, you can control expenses while ensuring data protection and resilience.

For a powerful and seamless backup and restore experience, Veeam Backup for Salesforce stands out as an innovative solution, designed to secure your Salesforce data while aligning with your cost considerations.

With features including automated backups, easy monitoring, and reporting, as well as flexible recovery options, Veeam Backup for Salesforce delivers both performance and affordability. This flexible platform ensures your valuable Salesforce data remains protected against unexpected data loss, with minimal impact on your budget.

With the right preparation, your organization can continue operations through data loss issues, and recover quickly from loss. Though the path forward takes diligence, the payoff is peace of mind knowing your Salesforce data is secure. In today’s uncertain landscape, that is invaluable.

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