Choosing a backup solution for your Microsoft 365 SaaS environment isn’t just a checkbox for IT, it’s a make-or-break decision for your entire business. The stakes are high: misconfigurations, accidental deletions, unauthorized data access, and compliance violations are everywhere, and the cost of a failed backup solution in a critical moment can have devastating business impacts.
With so many Microsoft 365 SaaS backup vendors on the market, it’s not always easy to know which solution will truly deliver when it matters. That’s why Veeam’s Microsoft 365 SaaS backup solution was purpose-built to perform.
In this blog, we’ll cover eight reasons why Veeam provides the most complete, scalable, and reliable choice for your Microsoft 365 data protection. We’ll also explore how Veeam Data Cloud for Microsoft 365 is ahead of the rest in helping your organization achieve the following:
- Predictable pricing without functionality compromise, including unlimited storage and advanced capabilities.
- Fast, flexible backup and recovery with automation and built-in tools to reduce IT workload.
- Complete Microsoft 365 and Entra ID protection from one comprehensive solution.
- A solution trusted by 23.5 million Microsoft 365 users, with no vendor lock-in.
1. The Safest Investment for Your Data
When your backup is the last line of defense against a data disaster, you can’t afford to guess. This means your backup needs to be a trusted solution with proven success. Veeam’s long-standing presence in the data protection industry has made it a reliable partner for organizations worldwide, ensuring your data is safeguarded by a vendor with deep expertise and lasting stability. That’s why more than 23.5 million users choose Veeam for their Microsoft 365 protection!
The Veeam Approach: Veeam is the most proven Microsoft 365 backup provider holding #1 in global market share. With more than 800+ top ratings across platforms like G2, Gartner Peer Insights, PeerSpot, and TrustRadius. There’s safety in investing in a solution that has been battle-tested by millions of users.
Other SaaS backup vendors lack the same level of real-world validation, which places your backups at risk. Smaller or newer companies may be more fragile with limited support resources, increasing the risk of service disruptions or slower response times when you need help most.
2. Cost Control Without Compromise
Far too often, what starts with a low initial cost quickly grows, and organizations find themselves facing hidden fees for storage and other advanced capabilities. This can quickly derail budgets and cause headaches as your environment grows. Veeam keeps it simple with predictable per-user licensing that includes everything you need to protect your Microsoft 365 data.
The Veeam approach: Veeam Data Cloud’s per-user pricing includes unlimited storage and retention with advanced capabilities including powerful search and self-service portal. Organizations can scale without having to reevaluate pricing or functionality.
Other SaaS backup vendors often charge extra based on storage consumption above 50 GB, which most organizations quickly exceed leading to overage costs just to stay protected.
3. Higher Productivity: Less Admin, More Agility
Managing backup and recovery shouldn’t bog your IT team down. Managing Microsoft 365 data protection manually drains time, increases error risk, and takes focus away from more strategic work. Veeam Data Cloud helps you shift from reactive recovery tasks and tedious maintenance to a more streamlined, proactive workflow.
The Veeam approach: Veeam Data Cloud speeds up the recovery process with advanced search capabilities featuring over 45 filters per Microsoft 365 SaaS workload, combined with bulk restore options that let users quickly locate and recover large amounts of data. Separately, self-service restore, and role-based access control (RBAC) empower teams to recover their own data with no tickets required, significantly reducing the workload on IT admin.
Other SaaS backup vendors also often lack the same level of automation or delegation requiring more hands-on management from your IT teams for routine recovery tasks.
4. Data Sovereignty: Compliance Made Easy
For organizations operating across geos or under strict compliance frameworks, having control over exactly where your data is stored is critical. Without regional control, even well-intentioned backup strategies can lead to audit issues or regulatory violations.
The Veeam approach: Veeam Data Cloud lets you choose your backup region from 60+ supported data center regions, giving you the flexibility to meet GDPR, HIPAA, and other specific data sovereignty requirements with confidence.
Other SaaS backup vendors may offer limited regional options, creating risk for organizations with strict data protection policies.
5. Speed and Flexibility
Recovery should be fast, scalable, and fully in your hands. When an organization faces large-scale data loss, the last thing you need is a slow, rigid restore process that limits your options or delays resolution.
The Veeam approach: Veeam Data Cloud Premium’s integration of Microsoft 365 Backup Storage grants fast backup recovery at scale. Allowing you to restore terabytes of data in under an hour, whereas traditional recoveries of similar size often require several days.
Other SaaS backup vendors may offer higher cost for recovery flexibility and integrations, without delivering the same speed or cost efficiency.
6. Microsoft 365 + Entra ID: Full Coverage, No Gaps
Protecting only parts of your Microsoft 365 environment isn’t enough. Both Microsoft 365 and Entra ID protection is essential for holistically safeguarding your organization’s productivity and identity. Leaving identity and access management out of scope creates gaps in your data protection strategy and increases the risk of an incomplete recovery when it matters most.
The Veeam approach: Veeam Data Cloud delivers comprehensive coverage of key Entra ID objects such as users, groups, conditional access policies, and more within a single, cost-effective solution. This means you get full visibility and consistent protection across all core Microsoft 365 workloads without managing multiple tools or paying extra for fragmented coverage, offering more value and better security for less.
Other SaaS backup vendors often limit protection to select workloads or offer incomplete Entra ID coverage at higher prices, leaving critical data and identity points unprotected while increasing overall costs.
7. Reduced Data Loss
Every minute counts during a data loss incident. A low Recovery Point Objective (RPO) is critical because it defines how much data an organization can afford to lose. Having shorter RPOs for your organization mean less data loss and combined with a short Recovery Time Objective (RTO), a swift bounce back to normal day-to-day operations.
The Veeam approach: Veeam Data Cloud offers an industry-leading RPO of just 8 hours for Microsoft 365 backups, ensuring your organization can recover recent data quickly and minimize disruption. The Premium plan’s integration with Microsoft 365 Backup Storage also offers short RTO for recovering terabytes of data within hours, enabling an accelerated restoration process and minimal disruption to business operations.
Other SaaS backup vendors typically provide an RPO of 24 hours or more, which means organizations risk losing a full day’s worth of critical data in the event of a failure. This can cause significant operational and financial impact.
8. An Exit Strategy That’s Yours
Vendor lock-in can create significant risks when it comes to accessing your backup data. Many backup providers restrict or completely block access to your data once your subscription ends, which can jeopardize your organization’s ability to meet compliance requirements, retain historical records, or use the data effectively after switching providers.
The Veeam approach: With Veeam Data Cloud, you retain full access to your backup data even after your subscription ends. Veeam provides a dedicated restore and search tool that ensures exported backups remain easy to use for recovery and compliance purposes long after you leave.
Other SaaS backup vendors often make it impossible to access your backup data post-subscription. Even when data export is allowed, their recovery tools may be inadequate or incompatible, rendering exported data difficult or useless to restore.
The Bottom Line
Your backup solution shouldn’t hold you back; it should empower you. Veeam Data Cloud for Microsoft 365 gives you control, security, and peace of mind, whether you’re fighting data loss, managing compliance, or scaling your business.
Let’s make your backup strategy one less thing to worry about.
Learn more about how Veeam wins over the competition.
The post 8 Reasons Veeam Data Cloud is the #1 Choice for Microsoft 365 SaaS Backup appeared first on Veeam Software Official Blog.
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